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Documentation for International Students Traveling to the U.S.
International students who are planning to travel to the U.S. to attend CTY’s On-Campus Summer Programs may need to request a nonimmigrant F-1 student visa. Learn more.
Accommodations for Students with Disabilities
We are committed to providing appropriate accommodations for qualified students with learning, physical, dietary, and/ or medical needs. Learn more.
Expectations for Student Conduct
CTY’s On-Campus Summer Programs provide unique opportunities for intellectually curious people from diverse backgrounds to come together in pursuit of academic challenge and growth, within a supportive community built on respect, responsibility, and trust. In order to create and sustain such a community, students attending CTY must follow the expectations outlined in the Student Code of Conduct.
How Courses are Assigned
Students are not assigned to courses on a first-come, first-served basis. Instead, we use a computer program to assign as a group all students whose applications are received by a particular date. The program prioritizes students according to a number of factors, including test scores, returning or first-time status, and whether this is their last year of eligibility for a program. If your first-choice course is already full, you will be considered for your next course choice. If you did not select backup courses, or if all course choices are full, you will not be assigned to a course. Students who include several courses, sites, or sessions among their choices stand a better chance of receiving a course assignment. Listing multiple choices won’t hurt your chance of being assigned to your first-choice course.
Changing Your Course Choices
To add or change courses, visit MyCTY and submit a new course request. Changes made by 11:59 p.m. (Eastern time) on Tuesday during the week of course assignment will be considered. After April 8, changes must be made two business days before course assignment. You will not be able to make course changes on Wednesdays and Fridays. Students are considered for placement as part of the next regular weekly course assignment run. Priority for placement follows the usual ranking system. Placement into a new choice is not guaranteed. The process is automated so request new courses only if you are certain you want to make a change since it might not be possible to switch back to your original course.
The Waitlist Process
Students not placed in a course are waitlisted. Please note:
- If a course opens, all waitlisted students with that choice are considered. Priority is determined by the above course-assignment process.
- If you are assigned a course, you may choose to remain in your current course while joining the waitlist for another. The waitlist process is automated. If you are at the top of the waitlist and a space opens, you will be moved out of your current course (if any) and placed in the new course. Families are not contacted before this change is made, and switching back to the original course generally isn’t possible. Update or delete your waitlist request if you no longer wish to be on the waitlist for a course.
- Waitlisted students receive an email about their status each Friday, until they are assigned to the waitlisted course, remove themselves from the waitlist via MyCTY, or withdraw their application.
If you wish to withdraw from an On-Campus Summer Program course for any reason before students arrive onsite for the program, submit the withdrawal request via MyCTY or email CTY Enrollment Services at email@example.com. If you wish to submit a withdrawal request after students have arrived onsite, you must notify the site director. Refunds are determined based on the date of the withdrawal request. See chart for details.
|Date of Withdrawal Request||Cancellation Fee|
|Before March 1||$0*|
|March 1 thru April 10||$750*|
|April 11 to course start date||50% of total amount due*|
|After course start date||No refund*|
Refunds are issued in the same manner of payment used for the initial payment to CTY. Refunds may take 4-6 weeks from the time the withdrawal request is received to be reimbursed. Application fees are non-refundable.
Full tuition and non-application fees are fully refundable after March 1 only in the following circumstances:
- If a student withdraws for a medical reason and provides CTY with appropriate documentation from a physician.
- If the student applies for, but is not awarded, financial aid.
- If the student is not assigned to any of the courses requested; or all of the requested courses are cancelled.
- If CTY cancels the program or closes a site for any reason prior to the start of the course, all non-application tuition and fees will be refunded.
Medical withdrawal refunds occurring during the program will be granted on a pro-rated basis. For example, if the student enrolls in a June 26 – July 15 residential on-campus session, tuition costs $5,220, and student withdraws on June 30 due to illness. The student is considered to have been in attendance for five days, so the family is due a refund of 15/20 of the total tuition cost, or $3,915.
*Application and international fees are non-refundable under any circumstances.
- Covid-19: CTY remains committed to upholding the highest safety standards for our students and staff. We continue to follow public health experts’ guidance, and will implement a thorough COVID-19 safety plan to limit the risk of positive cases during our on-campus programs. We expect our students and families to support a safe and healthy learning environment by following these guidelines, which will be updated based on public health recommendations closer to program start dates.
- Vaccinations: All participants are required to be fully vaccinated for on-campus programs in 2022, or have an approved medical or religious exemption.
- Medications: In compliance with local regulations, our staff oversees the distribution of medications as authorized by physicians’ and parents’ signatures on the appropriate medical form. Students are not permitted to keep medications of any kind in their possession, including prescription and non-prescription medicines, vitamins, and herbal supplements. Exceptions are made for some emergency-use medications, such as rescue inhalers and epinephrine auto-injectors.
Only properly labeled medications in original pharmacy containers will be accepted for distribution. CTY staff dispense medications only as indicated by the original pharmacy container or physician’s orders, and only when required information and signatures are provided on student medical forms. Students must turn in all medications to CTY staff on opening day. For the safety of all of our students, keeping medications in rooms or belongings is strictly forbidden and considered grounds for dismissal.
Important: All students on regular prescription medications should continue to take their medications during the program as prescribed by their physicians. Students should only bring essential medications.
CTY staff members do not give injections; students on injectables are expected to self-administer. If this is an issue, please contact your site’s program manager to explore other arrangements immediately upon receipt and review of your course assignment packet. Generally, it is not possible to arrange allergy shots.
- Payment for Medical Services: The parent or guardian who signs the medical form is responsible for all costs incurred as a result of any medical services provided. Not all providers accept all insurance plans. Some providers require payment from families at the time of service. International students coming to the Hong Kong site should check with their insurers about special provisions for international travel to see if they will be covered. We do not carry medical insurance of any kind for students. Any costs incurred and not paid by the family at the time of service will be billed to the student’s CTY account. Medical insurance is not required to attend CTY.
On July 4 at residential sites, students attend classes and activities as usual. The site may recognize the holiday with a special event for students. At commuter sites, classes do not meet on the July 4 holiday.