Disability Services

At CTY, we strive to create learning environments that enable all of our students to participate without fear of being treated differently. Accommodations are available for all of our programs.

Disclosing a disability

Ultimately, the choice to share information about a disability is a personal one. However, we strongly encourage it—even if you aren’t requesting any accommodations.

Disclosing a learning, physical, mental, or medical disability (including severe allergies or other dietary restrictions) greatly helps our staff support you and your young scholar during their time with CTY. It sets the groundwork for expectations, provides instructors the context to better serve their students, and gives those students an opportunity practice self-advocacy.

Please note that disclosure alone does not guarantee accommodations.

Requesting accommodations

To provide you with specific support, we’ll need documentation to prepare our site and staff accordingly. If you’re interested in learning more, you can start a conversation with our Disability Services department. You can also begin the process by submitting a formal request.

The earlier you submit this information, the better. We recommend doing it at least four weeks before your program or test begins. If this deadline is missed, then we may not be able to provide the accommodation your child needs. 

Following the Johns Hopkins University guidelines on disability documentation, the information we’ll need can vary depending on the disability—though it will likely include: 

  • The student’s diagnosis and any relevant history, 
  • Their strengths and challenges, especially in particular environments like home or school,
  • Successful accommodations they’ve received in the past,
  • Documentation that supports the accommodations you are requesting,
  • And what information we can share with our staff and what you’d prefer to be kept private.

Once we are able to determine reasonable accommodations, we’ll follow up with an approval letter. With your consent, we’ll then share what you’ve disclosed with our staff on a need-to-know basis—usually only with those working most closely with your child. Because this information is sensitive and sometimes program-specific, you’ll need to apply again by submitting a renewal or emailing CTY Disability Services if your child participates in subsequent CTY testing or programs.

Allergies

All of our Summer Program sites are sensitive to dietary restrictions. Barring unusual circumstances, CTY and dining hall staff are available to discuss food preparation and ingredients both on opening day and at each meal. Check in with your site program manager about standard offerings and practices in the dining hall at your child’s site. If your child requires support beyond these measures, submit an accommodation request as described above. You can support the request by providing a food allergy documentation form.

Our staff are also trained on the use of epinephrine auto-injectors. If your child has been prescribed one, you’ll need to complete and submit one of our allergy action plans. We encourage students to bring a twin pack of auto-injectors.

Testing accommodations

For students taking the SCAT or the STB, the process for requesting accommodations is the same as for our programs. Your accommodation approval letter will include directions on how to schedule your test with Prometric and verify your accommodations.

For tests outside of CTY, you’ll need to coordinate with the testing organization. Be sure to start the process early, as it is often a long one—in some cases, it can take up to seven weeks after receiving all of your documentation.

School partnerships and disabilities 

For students participating in our Online Programs through a third-party educational institution, it’s important that both their parents/guardians and school personnel are in contact with our Disability Services office. This way, we can discuss any accommodations the student typically receives in school through IEP or 504 plans, as well as any additional support they may need in taking an online course. Student parent/guardians will still need to submit a CTY accommodations request if the student requires accommodations in a CTY program.

Transitioning to CTY

For young scholars who need extra support or accommodation, transitioning into our programs can present unique challenges. These documents are intended to help you and your child consider and prepare for the transition.

For Summer Programs, information is available for:

For both Summer and Online Programs, it’s important to make sure your child understands our student code of conduct. The accommodations we provide are meant to foster respect and enable all of our students to participate in our programs.

Contact Disability Services
Email: cty-disabilities@jhu.edu
Phone: 410-735-6215