First, apply online. Courses will be assigned on a rolling basis beginning January 19. For course assignment purposes, applications received on or before January 17 will all be considered to have arrived on the same date.
Students are not assigned to courses on a first-come, first-served basis. Instead, we use a computer program to assign as a group all students whose applications are received by a particular date. The computer program follows a ranking system that sorts students into these main categories:
The computer assigns all returning students before moving to the students who have never before participated, and so on. Within categories, students with higher test scores are assigned to courses before students with lower scores.
As the computer places students, courses fill. Eventually the computer reaches a student whose first-choice course is closed. When this happens, it tries the second choice. If the second choice is full, it moves to the third choice, and so on, through all choices indicated. If the student has not indicated more than one choice, or if all choices indicated are full, the student is designated as unassigned, and the computer moves on to the next student.
Students who include several courses, sites, or sessions among their choices stand a better chance of receiving a course assignment. Listing multiple choices does not hurt a student’s chance of being assigned to the first-choice course; conversely, listing only one choice does not increase a student’s chance of receiving that course.
Students who apply on or before January 17 will be notified of their course assignment status by email on January 19. After that, students who apply by Wednesday of a given week will be notified of their status by email on Friday of that week. Review specific notification dates. Course assignments will be available on MyCTY on approximately the same schedule.
Students will receive a course assignment packet approximately two weeks after being notified of placement in a course. Course assignment packets include site-specific information about what to bring, on-site registration, meals, housing, etc., as well as a schedule of events, maps, detailed directions, and airport locations.
Course assignment packets also contain information regarding the medical forms and instructions for requesting shuttle service. Shuttle Service is provided for an additional fee to students who need transportation to/from the site’s designated terminal.
Students who could not be assigned to one of the choices indicated on their applications will be notified at the same time as the students who were assigned. They may withdraw, select a course from the open course list, or keep their applications active. Any student with an active application but no course assignment is automatically considered for placement each week when we run the course assignment computer program. If space opens in a course, all students with active applications that week are considered for placement based on the computer ranking system described previously; consideration is not based on when students applied. Deposits will be refunded to students who withdraw. The application fee is nonrefundable. Learn more about not receiving a course assignment.
Students may add themselves to a waitlist for closed courses through MyCTY or by emailing firstname.lastname@example.org. Our waitlist works differently from that of many other programs. Please keep in mind:
Late applications (postmarked or received after April 11, 2018) are accepted and considered as space in the program permits.