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Supporting Documentation

More details about supporting documentation can be found below:

Cover Letter

You may upload a cover letter along with your resume and other supporting documentation when you submit your application. Below are some tips for crafting a successful cover letter.

Your cover letter is your only chance to make a strong first impression. Writing a cover letter requires you to consider what qualifications you bring to the CTY positions(s) you are applying for. It is an opportunity to demonstrate the experience you have that proves you can handle the position and meet our expectations.

When writing your cover letter ask yourself, "What is it about CTY and my experience that makes a good fit?"

Express yourself directly and concisely. It's useful to think of letters as conversations and visualize yourself addressing the recipient as if you were face-to-face with him or her. Reveal your personality and enthusiasm with professionalism. Write simply, directly and briefly, but at the same time, keep it formal.

Consider these tips when writing:

  • Use the active voice. For example, "I tutored four students..." instead of "Four students were tutored by me..."
  • Be clear, direct, and professional; be yourself.
  • Use bullet points for complex material.
  • Avoid jargon and technical terms whenever possible.
  • Avoid multiple negatives.

Lastly, ask a family member or friend to proofread and review your letter. Ask him or her:

  • Is this letter clear?
  • Is it understandable?
  • Is it logical?
  • Is it friendly?
  • Does anything annoy you or make you feel defensive?
  • Does this letter sound like me?

Please address your cover letter to the Hiring Committee.

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Resume or CV

All candidates are required to upload a current resume in order to submit an employment application. Below are some tips on creating an effective resume.

The Purpose of a Resume

The purpose of writing a resume is to provide a list of facts, activities, and experiences that summarize your background and accomplishments in order to demonstrate that you're a good fit for the position(s) you are seeking. It should be a clean, attractive, concise, and accurate record of your experiences. Remember that your resume is accompanied by a cover letter (and possibly an interview); therefore, it does not need to be an exhaustive history of your experience.

A Successful Resume

An effective resume:

  • Spotlights your strengths, most relevant work experience, and achievements.
  • Is concise and factual.
  • Projects a good image of you through appearance and positive, active voice.
  • Focuses attention on college years (undergraduate) or after graduation.

Basic Content

The content of your resume should include actual facts that indicate your qualifications (e.g. "attended, University of Chicago, 2009-2013, majored in English Literature") as well as some more subtle work attributes such as leadership, initiative, teamwork, and determination. Below is a list of categories to include in your resume:

Contact information: Your name, permanent and temporary addresses, phone numbers, and email address.

(Undergraduates) Objective: This is a statement of what your employment objective is for the summer. This will be the first thing on your resume that the reader may see. Make it meaningful.

(Graduate or Professional) Professional summary: This section briefly highlights your skills and experiences.

Education: List schools attended, location, degree, major, and GPA . Schools should be in reverse chronological order.

Relevant Work Experience: Any experience that you may have that is relevant for the position(s) you are applying to should be included here. This may include "non-work" experience such as volunteer work, committees, etc.

Related Courses: Do not list all of the courses you have taken, but indicate course work related to the course(s) you want to teach. (This may not be a necessary component if you are applying to be an administrator or an RA.)

Activities and Awards: Include any extra-curricular activities, clubs, committees, awards for work, community service, etc. (especially those related to working with children).

Publications (if any): Provide reference information for any publications that are relevant to the position(s) you are applying to.

Key Resume Tips

  • Try to limit your resume to one page.
  • Place the most important part of your background first.
  • Use strong verbs in active voice.
  • Make your resume easy to read and attractive.
  • Use bold-type, headings, capital letters, and underlining to set off sections.

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Transcripts

If you are a candidate new to CTY Summer Programs, you must submit transcript(s) from all of your undergraduate and graduate institutions. We do not require that you submit an official transcript. You may upload a scanned copy or web version when you submit your online application. If you do not have a copy of your transcript readily available, you should go ahead and submit your application, but send your transcript(s) to us as soon as possible. If you have already submitted your application, send your transcript(s) by email to ctysummer@jhu.edu.

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Employment References

If you have not previously worked for CTY Summer Programs, you must provide at least two professional references on the application:

  • one should be a supervisor who oversaw you in a work experience with kids, and
  • one should be your most recent supervisor in work relevant to CTY.

The references you provide will be sent a secure link to the online reference system.

Choose People Who Can Speak About Your Work

Whether your work is professional or scholastic, we want to talk to people who know you.

When choosing references ask yourself the following: Can this person...

  • describe my work ethic?
  • give examples of situations in which he or she has observed me or worked with me?
  • speak to my ability to work with children?
  • give an honest and positive evaluation of my abilities?

Get Their Permission

You should always ask to use a person's name as a reference. It's not necessary to ask every time you use his or her name, but if you haven't asked recently, it's best to check in with that person again to make sure it's still OK. Let that individual know that we may be contacting him or her. You should provide as much contact information as possible for each reference.

Give Them All of the Important Information

  • Let the reference know to expect a request via email to complete our brief online reference form via a secure link.
  • Make sure the people you use as references/recommenders know about your current and past activities. One of the best ways to do this is to provide each person with a current resume as well as some notes on things he or she may wish to mention.
  • Make each person aware of the position(s) you seek. You may want to print out a copy of the job responsibilities so that he or she can speak to each position specifically.
  • Let each reference know that we may contact him or her if additional follow-up is required.

Thank Them

Once you know that a reference was provided, be sure to let that individual know how things worked out. More importantly, thank the person for his or her time, kind words, and support.

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Johns Hopkins University is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria. The university promotes affirmative action for minorities, women, disabled persons, and veterans.

 
Quote Example Kids
“I had an amazing experience—it was a fun, relaxed, respectful, and hardworking environment all at once. There was an incredible energy in the classroom.” 

From a CTY Teaching Assistant