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Tech Skills Needed for Email Format

Email Skills Students Need (& Parents Need to Ensure Students Have)

Tech Skills Needed

Almost 20 years' experience with email has shown us that students need to have the following skills. Students cannot rely on other family members to perform the following actions (because others -- Dad, Mom, Big Brother/Sister, etc. -- cannot guarantee availability on all assignment due dates).

Email Basic Functions

If student has web-based email and storage space for emails is limited, student must be able to save messages from their instructor and from instructor supervisors, JHU administrators, etc., on their hard drive (and on their back up CD/USB stick) to prevent ISP email services such as AOL, MSN, Hotmail, yahoo, etc, from deleting their messages before the course ends.

  • SEND,
  • RECEIVE, and
  • DOWNLOAD to the local computer's hard drive.

Attach Documents to an Email Message

Attach Documents


Instructors receive student essays in this form, and students may receive instructor comments in this form.

Copy and Paste (typically taught in elementary school)

Copy & Paste

  • FROM ONE PAGE TO ANOTHER
  • FROM ONE DOCUMENT TO ANOTHER.
    Students are required to put all the parts of their assignment into one file, but they may choose (wisely) to compose those parts in separate files, on different machines, etc.
  • FROM ONE PROGRAM TO ANOTHER. (especially from a word processor document to the body of an email message.
    Some instructors and students must use this method to send/receive essays/instructor critiques when attachments fail.

DOWNLOAD AND SAVE ATTACHMENTS

Save Attachments

From an Instructor's email message to a hard drive, CD, or USB stick.

To save instructor comments, etc. Most email programs do this automatically and save to the same directory/folder each time.

Save As...

  • RENAMED FILE.
    Some assignments require students to revise a file from a previous assignment. Students should always preserve original files from a previous assignment. Using Save as... students can create a new file with a different name. Example: rename "benreynoldsassignment1.doc" by changing the file name to "benreynoldsassignment3.doc."

  • DIFFERENT FILE TYPE/FORMAT.
    If instructor or student cannot read each other's word processor documents, use Save As... to change the file type to Rich Text Format (*.rtf). RTF can be read by all machines and all word processor programs.