Course Assignments

Intensive Studies Catalog Home

• Submitting the Application
• Important Deadlines
• How Courses are Assigned
• Planning for the Summer
• Course Assigment Notification
• Students Who Do Not Receive a Course
• Canceled Courses
• Advice to All Students
• Important
• Advice to Returning Students
• Advice to First-Time Students
• Attendance for Both Sessions

Submitting the Application

Students may submit an online application at cty.jhu.edu/summer. A paper application can also be downloaded from this web page. You may also call 800-393-6095 to request that one be mailed or faxed to you.

Important Deadlines

To be considered in our initial course assignment process, applications must be received at CTY by end of business on January 11. Refer to “How Courses are Assigned,” below, for details on how the course assignment process works.

After January 11, applications received by the close of business each Wednesday are considered for course assignment, following the same process.

The course assignment process continues once each week until registration closes in late spring. However, for applications received after April 14, a late fee is charged.

How Courses are Assigned

Students are not assigned to courses on a first-come, first-served basis. Instead, we use a computer program to assign as a group all students whose applications are in house by a particular date. The computer program follows a ranking system that sorts students into these main categories:

• returning students, ranked according to test scores

• students who have never before participated in any of our academic programs, but who participated in the CTY Talent Search, also ranked according to test scores.

The computer assigns all returning students before moving to the students who have never before participated, and so on. Within categories, students with higher test scores are assigned to courses before students with lower scores.

As the computer places students, courses fill, and eventually the computer reaches a student whose first-choice course is closed. When this happens, it tries the second choice. If the second choice is full, it moves to the third choice, and so on, through all choices indicated. If the student has not indicated more than one choice, or if all choices indicated are full, the student is designated as unassigned, and the computer moves on to the next student.

Students who include several courses, sites, or sessions among their choices stand a better chance of receiving a course assignment. Listing multiple choices does not hurt a student’s chance of being assigned to the first-choice course; conversely, listing only one choice does not increase a student’s chance of receiving that course.

The computer program is not able to adjust a course assignment for one student based on what course another student received. This means that if siblings or friends wish to attend together, great care must be taken with course requests. Please call 800-393-6095 for further advice and instructions.

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Planning for the Summer

Although we would like to accommodate all students who apply to the program, due to space limitations this is not possible. Please do not assume that your child will be attending the program until you have received your course assignment notification.

Course Assignment Notification

Students who apply on or before January 11 will be notified of their course assignment status by email on January 13. After that, students who apply by Wednesday of a given week will be notified of their status by email on Friday of that week. Course assignments will be available on MyCTY on approximately the same schedule. Click on MyCTY at cty.jhu.edu.

Students will be mailed a Course Assignment Packet approximately two weeks after being notified of placement in a course. Course Assignment Packets include site-specific information about what to bring, on-site registration, meals, housing, etc., as well as a schedule of events, maps, detailed directions, and airport locations.

Course Assignment Packets also contain the medical forms and instructions for requesting shuttle service. Shuttle service is provided for an additional fee to students who need transportation to/from the site’s designated terminal.

Students Who Do Not Receive a Course

Students who could not be assigned to one of the choices indicated on their applications will be notified at the same time as the students who were assigned. They may withdraw, select a course from the open course list, or keep their applications active. Any student with an active application but no course assignment is automatically considered for placement each week when we run the course assignment computer program. If space opens in a course, all students with active applications that week are considered for placement based on the computer ranking system described previously; consideration is not based on when students applied. Deposits will be refunded to students who withdraw. The application fee is nonrefundable.

Canceled Courses

Each year we must cancel a few courses in which students have already been registered. This is either because not enough students signed up, or because of unpredictable circumstances such as a lab becoming unavailable. Students whose courses are canceled will be contacted and may withdraw with a full tuition refund or select a course that still has space available.

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Advice to All Students

Although we would like to accommodate all students who apply and to offer them their first-choice courses, due to space limitations this is not possible. When completing the application, we encourage you to list as many courses, sites, and sessions as you are willing and able to attend. This will give you the best possible chance of participating in our program this summer. While patterns in course requests vary from year to year, we have observed these general trends:

• Because lab space at all sites is limited, science and computer science courses often have more requests than we can accommodate. If science or computer science is your first choice, consider including a math course or humanities/writing course (if eligible) among your other course choices.
• Requests for session 1 often exceed the space available. If possible, consider including choices in session 2.
• Remember that listing multiple choices does not hurt your chance of being assigned to the first-choice course.

Keep in mind, though, that each option listed represents a commitment on your part. Do not list any course, site, or session that you are not willing to attend; we will not refund your deposit if you decline any choice listed on the application.

Important

After January 12, we will run course assignments weekly. Students should apply as early as possible for best consideration.

Advice to Returning Students

Returning students have priority in the ranking system for course assignments, but to receive the full advantage of this benefit, you should be sure to have your application in house by January 11, when the first course assignment process will be completed.

In addition, never assume that you will receive your first choice. In some cases, there is not enough space in a course even for all the returning students who apply on or before January 11.

Remember, too, that if you list only one choice, and we cannot place you, you will not have another chance to select courses until the end of the course assignment run, and your choices may be more limited. List in advance as many options as are acceptable to you.

Advice to First-Time Students

If you participated in CTY's Talent Search in a previous year, you should be able to have your application in house by January 11, when the first course assignment process will be run.

If you submit your application after January 11, please check our website, cty.jhu.edu/summer, for a list of all of the courses still available. This will save you the disappointment of applying for selections that were filled by other students. Keep in mind that the available courses will be filled according to our ranking system. While you may be assigned to a course on that list, we cannot guarantee that you will be. It is important to list as many options as possible from the available courses.

Attendance for Both Sessions

To maximize the number of students who are able to attend the program, all summer programs participants are limited initially to enrolling in just one three-week session.

Requests for an additional session may be submitted using a paper form, posted at cty.jhu.edu/summer/apply/forms.html, or online through MyCTY. At this time, our online application does not accommodate requests for an additional session.

Students may submit requests as soon as they have received an initial course placement. However, we will not begin considering students for assignment to an additional session until March 3. Students whose forms are received in our office by Wednesday of a given week will be notified of their status by email on Friday of that week. They will be considered for placement using the same computer ranking system described under “How Courses are Assigned.”

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