2012 Summer Programs Catalog

Medical Information

Requesting Special Accommodations

If your child needs special accommodations for a physical, medical, dietary, mental health, or other issue, you should contact CTY staff at 410-735-6215 or cty-disabilities@jhu.edu by May 15.

Medical Services

The CTY administrative staff is responsible for overseeing the distribution of medication and providing first aid. At most sites, a nurse is on duty at least part time; nurses screen medical complaints and, when needed, refer students to local physicians, clinics, or emergency rooms for treatment. When a nurse is not on duty, administrative staff members take students who need treatment directly to walk-in clinics or emergency rooms. When students are referred to local providers, a CTY staff member accompanies them, and parents are informed as soon as possible. All costs associated with medical care are the responsibility of the student’s family.

Our health staff includes, at most sites, a nurse and at some sites one or more health assistants. Health assistants are not licensed professionals, but provide support with health logistics and communications; they help with the medication distribution process as authorized on student medical forms, maintain medical records, and escort students to medical appointments.

Medications Policy

In compliance with local regulations, our staff oversees the distribution of medications as authorized by both physicians’ and parents’ signatures on the appropriate medical forms. Students are not permitted to keep medications of any kind, including prescription and over-the-counter medicines, vitamins, and herbal supplements, in their possession. Exceptions are made for some emergency-use medications, such as rescue inhalers and EpiPens®. Students must turn in all medications in original pharmacy containers with instructions written in English to CTY staff on opening day. Medicines will be dispensed only as indicated by the original pharmacy container or a physician’s orders. Medication without proper labels will not be distributed. For the safety of all of our students, keeping medications in rooms or belongings is strictly forbidden and is considered grounds for dismissal.

All students on regular prescription medications should continue to take their medications during the program as prescribed by their physicians. Parents should be sure to send enough medications for the length of the program.

CTY staff members do not give injections; students on injectables are expected to self-administer. If this is an issue, please contact your site’s program manager to explore other arrangements immediately upon receipt and review of your course assignment packet. Generally, it is not possible to arrange allergy shots.

Payment for Medical Services

The parent or guardian who signs the Medical Information Form is financially responsible for all costs incurred as a result of any medical services provided. Although we request that all students send in a photocopy of their insurance and/or pharmacy cards with their medical forms, not all providers accept all insurance plans. Some providers require payment from families at the time of service. We do not carry medical insurance of any kind for students. Any costs incurred and not paid by the family at the time of service will be billed to the student’s account.

Providing Medical Information about Your Child

After assignment to a course, students are required to submit a set of medical forms, some of which require a physician’s signature. We recommend that you schedule an appointment with your physician immediately upon receipt of your child’s course assignment. The course assignment packet will list all required vaccinations.

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