Disability Documentation Guidelines

For reasonable accommodations to be provided, current documentation from a qualified individual knowledgeable about the student’s disability must be submitted to our office at least four weeks prior to the start of your child’s program or course. Requests made outside of this timeline may adversely affect our ability to provide accommodations and in certain circumstances may prevent a child from participating in our program.

The guidelines for documentation of a disability have been established by the Johns Hopkins University Office of Institutional Equity, and are as follows:

• Documentation should come from a qualified professional with relevant expertise in the disability in question. It should be signed by the diagnostician and printed on official letterhead.
• Documentation should describe the current functional limitations resulting from a disability, and should include any relevant evaluations or diagnostic test scores.
• Documentation should include a summary of the history of the disability.
• Documentation should include a list of recommended accommodations that will address the functional limitations of the disability.
• Documentation should refer to a recent diagnostic test or medical review, based on the type of disability.

Select specific issues below to view more detailed documentation guidelines. Guidelines will open in a new browser window.

Attention-Deficit/Hyperactivity Disorders

Blindness or Low Vision

Deaf/Hard-of-Hearing

Food Allergies and other Medical Dietary Issues

Head Injuries/Traumatic Brain Injuries

Learning Disabilities

Physical and Medical Disabilities

Psychiatric/Psychological Disabilities

Please note that while a student's IEP or 504 Plan typically cannot serve as the sole piece of documentation for the provision of reasonable accommodations, the information provided within these documents can be helpful for CTY staff.

When you contact CTY Disability Services, staff will also be able to answer your questions regarding documentation required for your child’s disability.