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Food Allergies and Other Medical Dietary Issues Documentation Guidelines

The following are adapted from Johns Hopkins Guidelines for Documentation for Physical/Medical disabilities.

Evaluator’s Qualifications:

Severe allergies and other dietary medical conditions are considered to be in the medical domain and might be considered a disability under the Americans with Disabilities Act depending upon their impact. For documentation to support a request for accommodations related to a severe allergy or other medical dietary issue, the expertise of a medical specialist with experience with allergies or the medical issues is required.

It is not considered appropriate for professionals to evaluate members of their families.  Documentation from a family member will not be accepted.

Documentation Age and Contents:

Documentation to support a request for accommodation for a food allergy or medical dietary issue can be submitted using CTY's Allergy Documentation form (.pdf) or by submitting documentation from an appropriate profession that conforms to the guidelines described below as closely as possible. The provision of all reasonable accommodations and services is based upon assessment of the impact of the student’s disabilities on his or her academic performance at a given time in the student’s life.  Therefore, it is in the student’s best interest to provide recent and appropriate documentation relevant to the student’s learning environment.  Documentation for severe allergies or other medical dietary issues should be from the last six months

Reports from the professional should be submitted on letterhead and include the following:

  1. The evaluator's qualifications including:
  • Name, title, and professional credentials of the evaluator 
  • Information about license or certification as well as the area of specialization
  • Number of years employed in current field
  • State/province in which the individual practices
  1. A clear statement of the diagnosis of the severe allergy or condition including dietary triggers and forms as well as any information about the level of exposure expected to cause a reaction.
  2.  A summary of assessment procedures and evaluation instruments used to make the diagnosis, including allergy tests and when these were last performed.
  3. A description of present symptoms that meet the criteria for diagnosis.
  4. A statement of the history of the condition.
  5. Information relating to the student’s needs that includes the impact of the allergy and its treatment on the student’s ability to meet the demands of the CTY environment. The evaluator should be aware if the student is attending a residential program or not.
  6. Suggestions of reasonable accommodations that might be appropriate in the CTY program. These recommendations should be supported by the diagnosis.

Rolling Deadline Reminder! 

  • Summer Programs: Contact CTY Disability Services by MAY 15th to request accommodations!
  • Other Programs: Contact CTY Disability Services  as soon as you register for other programs to request accommodations!
  • Email CTY Disability Services
“This summer I saw my child more social than ever before. At school, he refuses to communicate with peers unless absolutely necessary. He was completely different at CTY. He participated in group activities and actually liked them! He got along well and [made] friends.  After this summer many of my fears about my child's future were gone. I now know that he will be OK when he goes to college, as long as he is with his academic and intellectual peers.”

Laura K. , CTY Parent of student with autism